The Copy Space plugin allows a space administrator to copy a space, including the pages within the space, but excluding (so far)page history, blog posts and email.

Confluence for Documentation

The Atlassian Tech Writers use spaces as as their version-control mechanism. Here's an overview of the process they follow:

• Leading up to release date, they work with 'hidden drafts' in the documentation space. For new features, they create new pages with restricted permissions. If they need to update existing pages, they create a hidden copy of the page and apply the updates to the copy.
• When release date is near, they copy the documentation space to create a snapshot of the current release as an archive using the Copy Space plugin.
• On release date, they rebrand the main documentation space to reflect the new release number. Then they unhide all the new pages and copy the content of the updated pages to the proper pages, then delete the copies.
• They then export the new release to PDF, HTML and XML, for those customers who prefer offline versions of the documentation.

Confluence as an Intranet

Confluence spaces are great for creating team spaces. You can create a template space for new teams and use the Copy Space plugin to copy the template whenever need to create a space for a new team.

Confluence for Knowledge Management

Confluence spaces are great for creating knowledge bases. You can create a template space for new knowledge base and use the Copy Space plugin to copy the template whenever you need to create a new knowledge base.

Instructions

1. Enter the space you wish to copy
2. Navigate to Space Admin from the Browse menu in the menubar
3. Click on Copy Space under the Space Operations menu in the left navigation panel

See the documentation - Copy Space Plugin

The Approvals Workflow Plugin integrates seamlessly with Confluence to provide an innovative way of managing content approvals, without compromising the open and collaborative philosophy of a wiki. Users can create their own approval checks in their pages, or define more sophisticated workflows for entire spaces to enforce rules and actions.

Watch the video

See the documentation - Approvals Workflow Plugin

With the TaskDock Plugin you can easily assign targeted actions like commenting on content or threads, adding or updating an attachment, editing a page, adding a page, or a general task right from any Confluence page. Seamlessly complete tasks within Confluence by clicking simple action links or by replying to certain emails to comment or upload attachments. Regardless of how you do it, smart follow-up tracks what you complete, so you can focus on doing actions versus managing tasks.

Confluence as an Intranet

Confluence pages are great for collaborating on the agenda for a meeting. Using TaskDock you can make sure that everyone's voice is heard:

1. Create a new page with suggested agenda items for a upcoming meeting
2. Add a task to each of the meeting attendees to either comment on the page or edit the page to add their own agenda items
3. Once the meeting is complete, add another task for the meeting attendees to update their notes from the meeting

Confluence for Documentation

When you create a new page in your documentation space which requires review, you can use the TaskDock plugin to insure it is reviewed by the right people.

1. Create a new page the is in the draft phase
2. Add a task for a colleague to comment on the page with any changes that need to be made before the page is ready for publishing

Confluence for Knowledge Management

If you are creating Knowledge Base articles in Confluence you can use the TaskDock plugin to ensure articles are kept up-to-date

1. Create a new page that will be a new article in the knowledge base
2. Add a task with a due date 1 month from now for yourself to review the page to ensure it is still a relevant article

Watch the 3 min video

See the documentation - TaskDock Plugin

The Gliffy plugin allows you to easily create professional-quality flowcharts and diagrams, right in your Confluence pages.

At Atlassian, our Human Resources department used this tool to map out our recruitment process. This diagram is embedded in a Confluence page in the team's space where employees involved in the recruitment process can quickly understand what the next step is. For example, what step comes after the initial interview, and who is responsible for that step.

How to add a Diagram to a Confluence page

1. Hover your cursor over the Add menu on any Confluence page
2. Select Gliffy Diagram
3. Enter a name for your diagram
4. Use the Gliffy Web-based editor to complete your diagram
5. Once you've completed your diagram, select Save and Close from the File menu in the top-left of the Gliffy editor

Watch the video